How to: Business Verification

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1. Verification process

In order to verify your business, you will have to submit the relevant information and business documents. Our verification team will then review all information you have provided. If all documents are in order and we have all information required according to our verification standards, your account will be verified within 2 business days.

2. Required documents

You can check which documents will be required from you here:

For Germany and Austria:

Company Type

Needed Documents Germany

Needed Documents Austria

Freiberufler

(Freelancer)

  • Tax number / VAT number
  • Tax number / VAT number

Einzelunternehmen

(Sole Trader)

  • Tax number / VAT number
  • Tax number / VAT number

e.K.

(Registered Merchant / Sole Trader)

  • Commercial register extract
  • Tax number / VAT number
  • Commercial register extract
  • Tax number / VAT number

e.V.

(Registered Association)

  • Articles of Association
  • Association register extract
  • Tax number / VAT number
  • Articles of Association,
  • Association register extract
  • Tax number / VAT number

PartG

(Partner Association)

  • Partnerships register extract
  • Tax number / VAT number

Not available for Austria.

Limited Company in founding

(GmbH & UG)

  • Shareholder agreement

or

  • Notarially certified certificate of incorporation
  • After full founding the commercial register extract is needed.

Not available for Austria.

GmbH

(Limited Company)

  • Commercial register extract
  • Shareholder agreement or shareholder list
  • Tax number / VAT number
  • Signed Representative Authorisation
  • Commercial register extract
  • Shareholder agreement or shareholders list
  • Tax number / VAT number
  • Signed Representative Authorisation

UG

(Limited Entrepreneurship Company)

  • Commercial register extract
  • Shareholder agreement or shareholder list
  • Tax number / VAT number
  • Signed Representative Authorisation

Not available for Austria.

GbR / BGB / GesbR

(Simple Partnership)

  • Shareholder agreement

or

  • Written confirmation by all shareholders about the right to subscribe, deposit and distribution the company capital and as well the company name and date of incorporation
  • Business registration if commercial traders are involved
  • Tax number / VAT number
  • Shareholder agreement

or

  • Written confirmation by all shareholders about the right to subscribe, deposit and distribution the company capital and as well the company name and date of incorporation
  • Business registration if commercial traders are involved
  • Tax number / VAT number

GmbH & Co. KG

UG & Co. KG

Ltd. & Co. KG

(Limited Company & Limited Partnership)

GmbH/UG/Ltd. & Co. KG

  • Commercial register extract 
  • Shareholder agreement
  • Tax number / VAT number
  • Signed Representative Authorisation

GmbH / UG / Ltd.

  • Commercial register extract
  • Shareholder agreement 

GmbH/UG/Ltd. & Co. KG

  • Commercial register extract 
  • Shareholder agreement
  • Tax number / VAT number
  • Signed Representative Authorisation

GmbH / UG / Ltd.

  • Commercial register extract
  • Shareholder agreement

OHG

(Open Business Company)

  • Commercial register extract
  • Shareholder agreement
  • Tax number / VAT number
  • Signed Representative Authorisation
  • Commercial register extract
  • Shareholder agreement
  • Tax number / VAT number
  • Signed Representative Authorisation

e.G. / Gen

(Registered Cooperative)

  • Cooperative register extract
  • Statutes
  • Tax number / VAT number
  • Signed Representative Authorisation
  • Cooperative register extract
  • Statutes
  • Tax number / VAT number
  • Signed Representative Authorisation

KG

(Limited Partnership)

  • Commercial register extract
  • Shareholder agreement
  • Tax number / VAT number
  • Signed Representative Authorisation
  • Commercial register extract
  • Shareholder agreement or shareholder list
  • Tax number / VAT number
  • Signed Representative Authorisation

For Finland: 

Company Type

Needed Documents

Oy (Limited Company)

  • Commercial register extract

Ky (Limited Partnership)

  • Commercial register extract

Ay (General Partnership)

  • Commercial register extract

Osk (Co-operative)

  • Commercial register extract

Tmi (Sole trader)

  • Commercial register extract,

or

  • If the company is not in the trade register, provide a screenshot from YTJ or similar (the business information system)

Privat person carrying trade

  • Picture of personal tax card

Ry (Association register extract)

  • Association register extract

Unregistered association

  • A free-form document that includes the following: name and purpose of association, list of members and their hometown

NY (Young Entrepreneurship program)

  • Program registration extract

Here you can find descriptions of the required documents.

e-Residency Estonia
We only support limited companies "OÜ" (depending on the owner structure, power of attorney is needed)

If you are not the sole manager of your company or association, you will in addition to the other documents, have to submit a signed representative authorisation. We only need this if there are several shareholders in your company or your association needs to be represented by several people, or if you are not the appointed manager of the company.  

Representative = Holvi account's creator.

You can find the forms for this here:

3. Founder account in Germany

If your business is still in founding, please contact our customer support at support@holvi.com to get more information about the process for founder accounts. Unfortunately, we can't provide founder accounts for Austrian and Finnish companies.

4. Check your verification status

You can check your verification status by going to "profile" and then "My businesses". Here you can see a list of all businesses you have registered with Holvi, and it will display here whether your business is verified or not. By clicking on the business name, you get to an upload page where submit additional documents.

5. The Document Upload Doesn't Work. 

Please make sure that your documents are not larger than maximum 5MB. If you are uploading via your browser, please try using Google Chrome, as Holvi is optimised for this browser. If you are still experiencing problems, please contact our customer support at support@holvi.com with a screenshot of your problem.

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