How to: Business Verification

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1. Verification process

In order to verify your business, you will have to submit the relevant information and business documents. Our verification team will then review all information you have provided. If all documents are in order and we have all information required according to our verification standards, you will get a notification per email, that your account is open.

In case we would need any additional information or documents from you, we will be in contact with you via email. 

Please keep an eye on your inbox for updates on your account! 

2. Required documents

You can check which documents will be required from you here:

For Germany and Austria:

Company Type

Needed Documents Germany

Needed Documents Austria

Freiberufler

(Freelancer)

  • Tax number / VAT number
  • Tax number / VAT number

Einzelunternehmen

(Sole Trader)

  • Tax number / VAT number
  • Tax number / VAT number

Limited Company in founding

(GmbH & UG)

  • Shareholder agreement

or

  • Notarially certified certificate of incorporation
  • After full founding the commercial register extract is needed.

Not available for Austria.

GmbH

(Limited Company)

  • Commercial register extract (less than 6 months old)
  • Shareholder agreement or shareholder list
  • Tax number / VAT number
  • Signed Representative Authorisation
  • Commercial register extract (less than 6 months old)
  • Shareholder agreement or shareholders list
  • Tax number / VAT number
  • Signed Representative Authorisation

UG

(Limited Entrepreneurship Company)

  • Commercial register extract (less than 6 months old)
  • Shareholder agreement or shareholder list
  • Tax number / VAT number
  • Signed Representative Authorisation

Not available for Austria.

For Finland: 

Company Type

Needed Documents

Oy (Limited Company)

  • Commercial register extract

Tmi (Sole trader)

  • Commercial register extract,

or

  • If the company is not in the trade register, provide a screenshot from YTJ or similar (the business information system)

Here you can find descriptions of the required documents.

e-Residency Estonia


We only support limited companies "OÜ" (depending on the owner structure, power of attorney is needed)

If you are not the sole manager of your company, you will in addition to the other documents submit a signed representative authorisation. 

We only need this if there are several shareholders in your company or if you are not the appointed manager of the company.  

Representative = Holvi account's creator.

You can find the forms for this here:

Here you can find an example on how to fill out a Power of Attorney:

Peter Parker just opened a business account with Holvi. Even though Peter is a shareholder of the company, he is not the appointed manager. Therefore, Peter Parker needs a signed Power of Attorney of the appointed manager of the company in order to get the allowance to open and verify the business account. The appointed manager in this case is Tina Johnson.

POA_english.png

3. Founder account in Germany

If your business is still in founding, please find more information about the process for founder accounts here.

Unfortunately, we can't provide founder accounts for Austrian and Finnish companies.

4. Belgium, France, Ireland, Italy and the Netherlands: 

Please find more information about the supported company types and the needed verification documents here.

5. Check your verification status

You can check your verification status by going to "profile" and then "My businesses". Here you can see a list of all businesses you have registered with Holvi, and it will display here whether your business is verified or not. By clicking on the business name, you get to an upload page where submit additional documents.

6. The Document Upload Doesn't Work. 

Please make sure that your documents are not larger than maximum 5MB. If you are uploading via your browser, please try using Google Chrome, as Holvi is optimised for this browser. If you are still experiencing problems, please contact our customer support at support@holvi.com with a screenshot of your problem.

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