As a Finnish business, you can bridge the gap between your daily spending and your official accounting by connecting Holvi with Netvisor. This guide explains how to set up these systems so they work seamlessly for your company.
Choose your integration model
Most companies use a hybrid approach: Model A for the automated big picture and Model B for detailed card expenses.
| Feature | Model A: Bank connection | Model B: Spend management |
| Primary use | Automated bank statements & payments. | Employee card expenses & receipts. |
| Workflow | Hands-off; data flows to the accountant. | Employees snap receipts; Finance reviews. |
| Frequency | Daily, 4x/month, or monthly. | On-demand via file export. |
| Data type | Basic transaction info (Date, Amount). | Enriched info (Receipts, VAT %, Categories). |
| Key benefit |
Automated bank statements for reconciliation. Pay invoices/salaries from Netvisor. |
Categorisation done at the source. |
Prerequisites and setup
Onboarding to Holvi
Onboarding happens entirely online in three stages: Registration, Identity verification (using Tupas/Mobiilivarmenne ) and Company details.
Here you can find more information about onboarding to Holvi, such as who can open an account, which documents are required and so on.
Once you complete your onboarding and our team has checked that everything is in order, your Holvi account will be activated. You will receive a confirmation email.
Setting up payment accounts
Your first payment account is automatically opened. This will be your “main account”, which is used for example billing. The main account cannot be deleted.
Holvi offers currently three different types of accounts. Euro accounts, Interest bearing accounts (only available in some plans), and accounts in foreign currencies. Holvi cards are currently available only for Euro accounts. All payment accounts can be connected to Netvisor via bank connection.
Here you can find more details about opening a Holvi account, including who’s eligible and what documents you’ll need.
The Netvisor bank link
- In Netvisor: Go to Company > Bank accounts > Add bank account. Enter your Holvi IBAN.
- In Holvi: Go to Connections > Netvisor. Enable the "Bank connection" add-on and choose your delivery frequency.
- Verify: Check Netvisor > Financials > Bank statements to ensure transactions are appearing.
Detailed instructions for doing that can be found here.
Inviting team members and ordering cards
As the account owner, you must verify the identity of invited persons. You will need their name, DOB, email, phone, and identification number (SSN or Passport).
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Roles: * Admin: Full access.
- Editor: Can prepare payments but cannot hold cards or confirm transfers.
- Cardholder: Can only see their own card and upload receipts. Read more about the different user roles and their access rights.
- Ordering cards: Once a member accepts the invite (via a link active for a limited time), order their card in the Cards view. More information about Holvi Business Cards.
- Controls: You can set 24h and 30-day usage limits, toggle ATM/Online use, and restrict usage by country.
- Delivery: Virtual cards are instantly available; physical cards arrive in approximately two weeks.
Detailed instructions for inviting users to your Holvi account can be found here.
Set up chart of accounts (Model B)
Categories enable you to use your chart of accounts in Holvi. Each category corresponds to an accounting (GL) account. Inviting your accountant or finance person will help ensure the setup is correct. More instructions can be found here.
Holvi "Categories" must match your Netvisor GL accounts exactly for the export to work.
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Mapping example:
- 7800 (Tickets/Travel)
- 7810 (Taxi)
- 7850 (Parking)
- 8500 (Software/SaaS)
- 8650 (External meetings)
- Cash at bank: Remember to check the “cash at bank” settings in Holvi Bookkeeping settings to ensure they match your setup in Netvisor. You must go to Bookkeeping > Bookkeeping settings and enter your Netvisor bank GL account (e.g. 1910) for every IBAN you use.
Day-to-day workflow and monthly close
For cardholders
- Cardholders should record receipts immediately by taking a clear photo.
- They can then add a cost centre, select the VAT rate and include specific comments for clarity.
- Once finalised, they submit the expense for approval.
Comments: Note that comments stay in Holvi for internal review; they do not flow into Netvisor. Use them to flag cross-border VAT for the accountant.
Currency exchange rates: If buying in foreign currency, the Holvi EUR amount is the official bookkeeping figure, even if it differs slightly from the receipt.
For finance/admin
In the Activity section, you must review every transaction and manually check the "Bookkeeping ready" box. Only "Ready" transactions will be included in the export.
The Holvi-to-Netvisor cycle
| When | Action | Who |
| 1st–3rd | Export all "Bookkeeping ready" transactions (Netvisor XLS/CSV). | Finance Admin |
| 3rd–5th | Review vouchers in Netvisor; adjust VAT codes (e.g. KOMY/EVTO). | Accountant |
| By 5th | Reconcile bank statements against vouchers; attach receipts. | Accountant |
Troubleshooting
- Export file is empty: Ensure transactions are marked "Bookkeeping ready."
- Missing account in Netvisor: If a voucher lands in the wrong place, the category number in Holvi likely doesn't match the Netvisor GL account.
- Duplicate vouchers: Usually caused by importing the same period twice; delete manually in Netvisor.
- Reconciliation gaps: Bank statements and voucher exports may arrive on different schedules. Match them by amount and date.
- Split vouchers: If a transaction was split into different categories, it will appear as multiple vouchers in Netvisor. This is expected behaviour.
Roadmap: what’s coming next
We are building a Direct API integration that will allow for:
- Automatic receipt and VAT code transfer (no manual uploads).
- Auto-syncing of chart of accounts and cost centres.
- Automatic scheduled exports.