The Chart of Accounts is the foundational framework of your financial record-keeping. It ensures that every transaction is recorded consistently, allowing you and your accountant to generate accurate financial reports.
Accessing the chart of accounts
To view or edit your chart of accounts, navigate to the Bookkeeping section in the Holvi side menu and select Category Management.
Managing hierarchy and groups
Holvi supports a "tree structure" to keep your accounts organised:
- Uncollapsed state: You will see main category headers (e.g., 5000 - Expenses).
- Groups: Expanding a header reveals sub-groups (e.g., 5100 - Travel Expenses).
- Accounts: Within those groups are the specific "bookable" accounts (e.g., 5101 - Train Tickets).
Adding a new account or group
- Click the Add account button in the top right corner.
Select a parent: Choose which group this new item belongs to. Note: You determine whether you are creating a main group, a subcategory, or a specific account based on the parent level you select from this dropdown. (Alternatively, you can skip steps 1 and 2 by clicking the three dots next to an existing category on the main screen to add a item directly to it).
Select category group: Choose the overarching category (e.g., Business expenses, Personal expenses, Other expenses).
- Name and number: Enter the account name and the unique account code (e.g., 4000 for Sales).
- Status: Toggle between Active or Inactive.
- Click Add.
Editing, moving, or archiving
Click the three dots (⋮) next to any line item to:
- Edit: Change the name or number.
- Move: Relocate a category to a different parent group.
- Add new below: Quickly create a related account in the same group.
- Archive: If an account has transactions, you should set it to Inactive (Archived) to preserve your history.